TAATAS401A

Maintain information requirements of training and/or assessment organisations

Unit Descriptor

This unit specifies the competency required to maintain training and/or assessment information requirements.

Competency Field

Training Advisory Services

Application of the Unit

This unit addresses the timely dissemination of accurate information to learner/s and the recording and reporting of training and/or assessment services data.

In a recognised training and/or assessment environment, this competency reflects the requirements for information management in Registered Training Organisations (RTOs), including the dissemination of critical information and recording and reporting requirements according to Australian Quality Training Framework (AQTF) standards, the Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) and organisational procedures.

In a non‑recognised training and/or assessment organisation, the unit relates to the dissemination of critical information and recording and reporting requirements according to legal and organisational requirements.

In smaller training and/or assessment organisations, this unit will typically be used by trainers/facilitators, assessors and consultants. In larger training and/or assessment organisations, this unit will typically be used by personnel where this function would be a major part of their work.

Elements define the critical outcomes of a unit of competency.

The Performance Criteria specify the level of performance required to demonstrate achievement of the Element. Italicised terms are elaborated in the Range Statement.

Provide initial and ongoing information and advice on training and/or assessment services

1.1

Relevant information about the range of training and/or assessment services provided by the training and/or assessment organisation is provided to potential learners

1.2

Specific learning strategy/learning program content and assessment requirements are explained to learner/s using appropriate communication and interpersonal skills

1.3

Training schedule is confirmed with relevant personnel and disseminated to learner/s

1.4

Relevant organisational policies and procedures relating to training and/or assessment services are accessed, and provided and explained to learner/s in accordance with organisation/legal requirements

1.5

Learning resources are organised and provided to learners, as required

1.6

Further advice and support is provided to learner/s, as required

Complete training/ assessment records

2.1

Personal learner information is collected, verified and accurately recorded on learner records management system

2.2

Details of the specific learning strategy/learning program to be undertaken are collected, verified and accurately recorded on the learner records management system

2.3

Any additional requirements are confirmed and accurately recorded, if relevant

2.4

Learner progress is confirmed and accurately recorded in a timely manner

2.5

Learner assessment outcomes are confirmed and accurately recorded in a timely manner

2.6

Certification processes are organised in accordance with national reporting requirements, where appropriate

2.7

Custody and management requirements of training and/or assessment information and records are addressed

Complete reporting requirements

3.1

Final reporting results and requirements are completed and forwarded to appropriate personnel for signature, using systems to support reporting

3.2

Data for national reporting purposes is finalised, checked and provided to appropriate personnel for signature

3.3

Any issues/irregularities in recording and reporting activities are identified, documented and addressed in a timely and effective manner

3.4

Issues/irregularities outside area of responsibility/ knowledge are referred to appropriate personnel for resolution, if relevant

3.5

Certification arrangements are finalised, sent to learners and copies stored in accordance with organisational/legal requirements, where appropriate